Doctoral candidates assigned to a laboratory in the Faculty of Science and Engineering or Medicine

Each academic year, you will have to proceed with your administrative registration according to the calendar indicated above. For a 1^st year registration, it must be done at the latest in the very first days following the date of the beginning of the doctoral financing.

• Liste des documents d'inscription (français)
• Checklist enrollment application (English)
• Procédure d'inscription (français)
• Enrollment procedure (English)

First Step

Regardless of whether or not you're already a Sorbonne University student, you must create an account on the ADUM platform.

Then, let the platform guide you. You will be asked to enter some personal data and to submit your documents. For documents requiring a PDF attachment, you can use pdf24, which is free downloadable software. 

Second Step

You will have to wait for your application to be processed and you may be asked to provide details and documents.

An email will be sent to you so that you can finalize your registration and pay the fees online on a second platform, IAweb, the next day. 

You must finalize your administrative registration even if you are exempt from paying registration fees, for example in the case of a co-supervision where the fees are paid in the partner institution, or an exempted Campus France scholarship..... This second step is a prerequisite for obtaining your schooling certificate and your student card.

•   For doctoral candidates who have never been enrolled at Sorbonne University or UPMC
•   For doctoral candidates who have previously been enrolled at Sorbonne University or UPMC

Third Step

You will receive your school certificate (certificat de scolarité) and your student card by mail. The student card is sent when you first register at Sorbonne University. Then the school certificate allows you to update it every year.
Reminder: until your defense, you must re-register each year.

Fourth year exemption

As a general rule, the preparation of a doctorate takes three years. Exceptions may be granted by the head of the institution, on the proposal of the doctoral school director and after the review of the thesis director, on the basis of a justified request from the candidate.

If you will not defend your thesis before December 31, you must re-register before December 15.

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Please Note:

Once your registration is finalized, you will receive an email from Sorbonne University on your personal email address that will give you access to the resources available to you (several applications or platforms) including IAweb, ENT, Izly, Moodle....

ADUM login

When you create your ADUM account on Adum.fr, you will be asked for your email address and to create a password. Take note of it.
To reset your password, click on "I forgot my password" on the login screen. 

IA Web login

You will log in to IA Web directly via your ADUM number if you have never been enrolled in Sorbonne University in the past. Reset your password here.

If you lose your student number

Send your request with a copy of your ID to the doctoral candidate reception office by email.

The national student identification number: INE

This number allows each doctoral candidate registered in a French higher education institution to be individually identified. It is assigned by the first institution of registration and is carried over to the registration in any institution throughout the course of study. It is required on all applications.

For those with a French baccalaureate and have never been enrolled in a higher education institution, the number is based on the BEA number indicated on the baccalaureate sticker.

Students who have never been registered in a French higher education institution will be given a number by Sorbonne University.

It is composed of 10 digits and one letter.

If you're an international doctoral candidate, when you purchase the CVEC, you may be given a provisional number. It is not valid for registering on the application site. Leave the field blank.

Changes to your administrative file

For any changes required, please contact your doctoral school.

A co-supervised doctoral research project is created with an international partner institution authorized to award a doctorate. It includes a subject, funding (French or foreign), two (or three) co-supervisors and two (or three) degrees.

Principles of the international co-supervision thesis

• The thesis work is carried out between two (or three) laboratories, one attached to a Sorbonne University doctoral school (ED), the second (or third) in a laboratory of the partner university
• The doctoral candidate carries out their research under the responsibility of a thesis director in each of the institutions concerned, which carry out their supervisory functions in collaboration with each other
• The preparation of the doctorate is carried out in alternating periods in the different institutions concerned, according to a balanced calendar and the terms and conditions defined by the co-supervision agreement
• The doctoral candidate registers each year for a doctorate in 2 (or 3) higher education institutions: one in France, the second (or third) abroad
• The thesis is defended in one of the signatory institutions according to the rules specified in the co-suprvision agreement
• The PhD receives either two (or three) doctoral degrees from the signatory institutions or a joint degree. The international co-supervision is mentioned on the diplomas.

Setting up an international co-supervision

• As soon as your application has been accepted, you can download the application form for a co-supervision (cotutelle) from ADUM
• After validation by the different parties, you must deposit the signed form in the ADUM deposit area with all the documents required for administrative registration in the doctoral program
• With the validated file, the drafting of the proposal for the co-supervision agreement will begin
• You will proceed to register for your doctorate at Sorbonne University according to the usual procedure

International co-direction of a doctorate

The international co-direction follows the same rules as the co-supervision except for the diploma which is delivered by only one of the two institutions.

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Re-registration for 2nd and subsequent years
01 44 27 28 10

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Defense
They are now handled according to the doctoral school to which you belong.

If you belong to the doctoral school:

• •Complexity of Life
• Physiology, physiopathology and therapeutics
• Physics in Ile-de-France
• Physics and chemistry of materials
• Earth and Environmental Sciences and Physics of the Universe

>> Contact: 01 44 27 28 05

If you are a member of the doctoral school:

• Brain, cognition, behavior
• Molecular Chemistry of Paris-Centre
• Computer Science, Telecommunications and Electronics of Paris
• Natural and human sciences: evolution and ecology

>> Contact: 01 44 27 28 07

If you are part of the doctoral school:

• Astronomy and Astrophysics of Ile-de-France
• Physical chemistry and analytical chemistry of Paris Centre
• Geosciences, natural resources and environment
• Pierre Louis Public Health in Paris: Epidemiology and Biomedical Information Sciences
• Environmental Sciences of Ile-de-France
• Mathematical Sciences of Central Paris
• Mechanical Sciences, Acoustics, Electronics and Robotics of Paris

 >> Contact: 01 44 27 28 02

The CVEC is payable for each year of enrolment.

For the year 2022-2023, the amount of the CVEC is €95. You will have to file the certificate of payment of the CVEC in ADUM.

If you get blocked when entering the CVEC, there is an error on your certificate (incomplete name, misspelled first name, error on the date of birth, contact the CROUS.

The appointment scheduling system enables the doctoral candidates and HDR reception office to ensure you receive an individual, personalised and smooth welcome. This system allows you to make an appointment from the available schedules. Only times that are not already booked will be displayed.
No appointment booked on a profile other than the one you applied for will be honoured. Appointments are individual and bear on a single case.

Information required when making a booking

• Your email address must be correct so we can send you your email confirmation. If the address has been used several times on other Sorbonne University forms and an email tells you that your address has already been used, log in with another address.
• Present the confirmation on your mobile phone or on a printout at the doctoral candidates' reception office.
• To avoid delaying other appointments, please arrive at the reception office on time.
• If you are unable to attend or delayed, cancel the appointment and schedule a new one on the platform according to availability.
• In some exceptional cases, the reception office will be unable to honour the precise appointment schedule. You will of course be dealt with within a reasonable time.
• In very exceptional cases (computer failures ...), you will be notified through the email address given when you made your appointment by the doctoral candidates' reception office and HDR, on the same day.
• No appointments other than those given here can be made (either by email or by phone).

Scheduling appointments 

The organization of the reception office has changed. Appointments are now made according to your doctoral school.

For any academic questions:
--> Contact your doctoral school.

For any administrative questions:
--> Contact the service de scolarité of the doctoral college.

Doctoral candidates' reception office/Bureau d’accueil des doctorants
15 rue de l’école de médecine
75006 Paris
Escalier G, étage 2
scolarite.doctorat@sorbonne-universite.fr

In the case of a technical problem when creating your ADUM account
--> Contact the ADUM hotline : webmaster@adum.fr

If you have a problem with the CVEC (student life and campus contribution)
Utilisez le formulaire d’assistance disponible sur MesServices.etudiant.gouv.fr  https://www.messervices.etudiant.gouv.fr/envole/message/new